Incident Business Practices

This website is a collection of business items of interest to employees, forest administrative or budget officers, incident management teams, and program managers and provides links to sites with additional information. 

Pacific Southwest Region Operating Guidelines

• Standard Operating Procedures for Incident Administration (Welcome to R5 Guide)
• IMT Briefing Package
• R5 Finance Toolkit
• R5 Dispatch Procurement Crosswalk
• R5 Home Unit Incident Business Access-Training-Qualifications-Resources
• Chief's Letter of Intent for Wildfire
• R5 Finance eDoc Guide
• 2023 R5 Fire Incident VIPR Guide 
• R5 Incident Business PDL Inclusion Request Form (Must have an Agency or FIRENET email address)
• US Government Rental Car Program Factsheet

Incident Business Contacts

Kris Armstrong Assistant Director, Incident Business Admin & Operations Cell: 661-342-7297 kris.armstrong@usda.gov
COOPERATIVE AGREEMENTS & COST SHARES	INCIDENT FINANCE	CONTRACTING OPERATIONS
VACANT Supervisory Incident Business Specialist Cell:  first.last@usda.gov Local Agreements, CFMA, CFAA, Cost Shares & Settlements	Mandi Musachia Supervisory Incident Business Specialist Cell: 530-258-7155 mandi.musachia@usda.gov IBA POC	Cheryl Raines Supervisory Fire Contract Specialist Cell:760-920-1107 cheryl.raines@usda.gov   VIPR
Heidi Chambers Incident Business Specialist Cell: 530-648-6044 heidi.chambers@usda.gov POC: ONCC, OSCC	Patrick DeNatale Incident Business Specialist Cell: 559-290-0606 patrick.denatale@usda.gov POC: SNF, SQF, STF Edoc, AD's, IB website POC	Jennifer Wells Fire Contract Operations Specialist Cell: 530-394-8042 Office: 530-675-1146 Jennifer.Wells2@usda.gov
Allison Stewart Incident Business Specialist Cell: 559-920-5754 allison.stewart@usda.gov	Andrew Kong Incident Business Specialist Cell: 760-937-2583 andrew.kong@usda.gov POC: ANF, BDF, CNF, LPF, INF ECC and IB PDL POC	Steve Greene Fire Contract Operations Specialist Cell: 619-402-9939 stephen.greene@usda.gov
Patricia Torres Incident Business Specialist Cell: 707-656-6187 patricia.torres@usda.gov	Holly Hernandez Incident Business Specialist Cell: 530-254-4696 Holly.Hernandez@usda.gov POC: KNF, LNF, MDF, SHF, SRF HUC, AO POC	Isabel Kusumoto Fire Contract Operations Specialist Cell: 760-937-7108 isabel.kusumoto@usda.gov
	Sam Gaulding Incident Business Specialist Cell: 909-454-4212 Samantha.Gaulding@usda.gov POC: ENF, MNF, PNF, TNF, TMU IB Training POC	Amy Lee Fire Contract Operations Specialist Cell: 619-607-0582 amy.lee@usda.gov

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Personnel

  Administratively Determined (AD) / Emergency Workers (Casual Hires)

• R5 AD Guide
• 2024 Administratively Determined (AD) Pay Plan for Emergency Workers
• 2023 May AD Pay Plan Revisions 
• 2020 Memo on Hiring AD Employees to Support Suppression and Prescribed Fire Operations
• AD Authorization to Drive Government Owned Vehicle Sample Letter
• Casual Hire FEHB Fact Sheet

 

ASC Payment Procedures (Casual Pay)

• 2024 Forest Service Casual Hire Travel Process
• AD Travel Worksheet
• 2024 Incident Payment Guide
• Casual Pay Fax/Email Process
• Forms
  • PMS 934 - Single Resource Casual Hire Form 
  • Casual Hire Lodging Subsistence Authorization
  • Fill-able OF-306 - Declaration for Federal Employment
  • I-9
  • Direct Deposit
  • W4
  • DE-4
  • Fill-able OF-288 - Emergency Firefighter Time Report

  AD Position Exceptions

• AD-A Call Taker
• AD-E Meteorological Tech
• AD-F Air Tanker Retardant Loader
• AD-F Human Performance Specialist
• AD-F Staging Area Maintenance Worker
• AD-F Regional Human Performance Data Collection
• AD-I Tribal Liaison
• AD-I Human Performance BA/BS or MA/MS Assistant Director Work Leader in Human Performance
• AD-K Air Quality
• AD-K Subject Matter Expert YWNSA
• AD-K Civil Engineer
• AD-K Honor Guard
• AD-K Electronic Technician
• AD-K Safety and Human Factors
• AD-K Covid Advisor
• AD-K Human Performance Specialist PhD Director and Lead Coordinator

  DOI Casual Hires

• 2024 Department of Interior Administratively Determined (AD) Pay Plan for Emergency Workers
• Incident Payment Procedures for DOI Casuals

Compensation for Injury

• Forest Service Injury & Illness Reporting Process on Incident Assignments
• Injury Quick Reference
• Facilitating Treatment of Traumatic / Burn Injuries

ASC Payment Procedures for Agreements & Contracts (VIPR, EERA, National Contracts)

• Contract & Agreement Pay Fax/Email Process

Claims

• Incident Claims Process

Incident Replacement

• Region 5 Incident Replacement Guide

Acquisitions

• R5 Incident Procurement / Contracting Operations
  • Contractor Performance Evaluation
• Procurement & Property Service (PPS)
• At Incident Management Support Branch (AIMS)
• AIMS Process Flow Down

Cooperative Fire Agreements & Cost Shares

  Contacts

• Kris Armstrong, Supervisory Incident Business Specialist

          Kris.Armstrong@usda.gov

          (661) 342-7297   

• Heidi Chambers, Incident Business Specialist

          Heidi.Chambers@usda.gov

          (530) 648-6044                       

• Allison Stewart, Incident Business Specialist

          Allision.Stewart@usda.gov   

          (559) 920-5754

  

  Agreements

• California Fire Assistance Agreement (CFAA)
  • CFAA - Signed May 2020 with 2023 First Addendum Revisions
  • CFAA Change Letter, May 2020 with 2023 First Addendum Revisions
  • CFAA Travel Guidance
• California Master Cooperative Wildland Fire Management and Stafford Act Response Agreement (CFMA)
  • Final CFMA 2018-2023
  • CFMA Exhibit B
  • CFMA Exhibit C
  • CFMA Exhibit D
  • CFMA Exhibit F
• Local Cooperative Fire Agreements
  • FS-1500-7 Cooperative Fire Agreement
  • Operating Plan
  • Sample FSLA5
  • FSLA-5 Activity Record

  National Memorandum of Understanding for Wildland Fire Management 

  California Conservation Corps (CCC) Agreement

  Reimbursement Process for Non-Suppression Activities under Cooperative Fire Agreement

• Supplemental Project and Financial Plan Template

Cost Shares

• Cost Share Flow Chart

Suppression Repair

• WFSU Suppression Repair Matrix

Job Code Direction

• 2024 Incident Job Code Direction
• Regional FY24 Fire Codes