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Vendor Resources & Information
Rollover Information
West Zone Rollover Modification – Fuel Tender ***RESPONSE DUE 03/04/2024***
The vendor's response to this modification is due electronically through the VIPR Vendor Application by 1500 PT on March 4, 2024.
A step-by-step guide can assist you on how to respond to a VIPR modification.
West Zone Solicitation Information
***SOLICITATION NOTICES***
VIPR I-BPA for West Zone Potable & Gray Water Truck/Handwashing Station (Trailer Mounted) for Region 6 ONLY
SOLICITATION POSTING: 1204H124Q7000
Regions 6 is now advertising for Potable & Gray Water Truck/Handwashing Station (Trailer Mounted) under a Region 6 only advertisement for 2024 VIPR awards.
ALL CURRENT 2021 VIPR AGREEMENTS WILL BE EXPIRED PRIOR TO THE 2024 FIRE SEASON.
The solicitation will be posted until the set closing date of March 18, 2024 @ 1630 PST.
VIPR I-BPA for Mobile Chainsaw Repair Service Trailer for Region 5 - Pacific Southwest Region and Region 6 - Pacific Northwest Region
SOLICITATION POSTING: 12569R24Q7002
Regions 5 & 6 are now advertising for Mobile Chainsaw Repair Trailers for 2024 VIPR awards.
ALL CURRENT 2021 VIPR AGREEMENTS WILL BE EXPIRED PRIOR TO THE 2024 FIRE SEASON.
The solicitation will be posted until the set closing date of March 18, 2024 @ 1630 PST.
VIPR I-BPA for Chipper for Regions 5 & 6
SOLICITATION POSTING: 12569R24Q7003
Regions 5 & 6 are now advertising for Chippers for 2024 VIPR awards.
ALL CURRENT 2021 VIPR AGREEMENTS WILL BE EXPIRED PRIOR TO THE 2024 FIRE SEASON.
The solicitation will be posted until the set closing date of March 19, 2024 @ 1700 PST.
VIPR I-BPA for Miscellaneous Heavy Equipment for Region 6 ONLY
SOLICITATION POSTING: 1204H124Q7001
Region 6 will be advertising Miscellaneous Heavy Equipment (Feller Buncher, Mulcher/Masticator, Road Grader, and Skidder) for 2024 VIPR awards.
ALL CURRENT 2021 VIPR AGREEMENTS WILL BE EXPIRED PRIOR TO THE 2024 FIRE SEASON.
The solicitation will be posted until March 18, 2024 @ 1630 PST.
Virtual Fire Vendor Outreach Sessions
***PRE-REGISTRATION IS REQUIRED***
Registration Form
2024 Schedule
February 8, 2024
Meeting Recording
Q&A
February 29, 2024
March 12, 2024 @ 1700 MT
In-Person Fire Vendor Outreach Sessions in Region 6 (OR & WA)
These 2-hr sessions are an opportunity for small businesses seeking additional information on Virtual Incident Procurement (VIPR) System contracting opportunities within Region 6 (OR & WA).
Nothing scheduled at this time.
West Zone (Regions 5, 6 & 10) - Competitive VIPR - IBPAs
RaShauna Workman - Supervisory CO West Zone
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HANDS ON INSPECTIONS FOR 2024 SOLICITATIONS
Hands On Inspections for Misc. Heavy Equipment
(This is a COMPLIANCE inspection)
- Once the solicitation is closed Vendors/resources will be selected (randomly for Misc. Heavy Equipment) and notified by R6 Contract Operations of selection for a Hands-On inspection. An email will be sent within 24-48 hours to the Vendor email of record in VIPR.
- The Vendor will then select an Inspection Provider they wish to work with to get the resource inspected.
- Vendors and Inspection Providers will work together to arrange an inspection.
- Vendors are responsible for payment to the Inspection Provider.
- The Inspection Provider(s) will provide a copy of the Post Award Inspection checklist/report to the Vendor and a copy to Region 6 Fire Contract Operations by email to SM.FS.fact@usda.gov no later than 5:00 p.m. May 10, 2024.
Equipment Inspections must be complete by May 3, 2024.
List of appoved R6 MOU Equipment Inspection Providers
Hands On Inspections for Potable & Gray Water Truck / Handwash Stations, Trailer Mounted
(This is a COMPLIANCE inspection)
- Once the solicitation is closed Vendors/resources for all Potable Water Trucks will be notified by R6 Contract Operations of selection for a Hands-On inspection. An email will be sent within 24-48 hours to the Vendor email of record in VIPR.
- The Vendor will then select an Inspection Provider they wish to work with to get the resource inspected.
- Vendors and Inspection Providers will work together to arrange an inspection.
- Vendors are responsible for payment to the Inspection Provider.
- Vendors must provide the certifed weight tickets from their Technical Quote submission to the inspector.
- The Inspection Provider(s) will provide a copy of the Post Award Inspection checklist/report to the Vendor and a copy to Region 6 Fire Contract Operations by email to SM.FS.fact@usda.gov no later than 5:00 p.m. May 10, 2024.
Equipment Inspections must be complete by May 3, 2024.
List of appoved R6 MOU Equipment Inspection Providers
HANDS ON INSPECTIONS FOR 2023 SOLICITATIONS
Hands On Inspections for Heavy Equipment and Vehicle with Driver resources
(This is a COMPLIANCE inspection)
Region 6 (R6) is implementing a new inspection process in order to comply with the 2023 Heavy Equipment and Vehicle with Driver solicitations.
- Once the solicitation is closed Vendors/resources will be randomly selected and notified by R6 Contract Operations of selection for a Hands On inspection.
- The Vendor will then select an Inspection Provider they wish to work with to get the resource inspected.
- Vendors and Inspection Providers will work together to arrange an inspection.
- Vendors are responsible for payment to the Inspection Provider.
- The Inspection Provider(s) will provide a copy of the Post Award Inspection checklist/report to the Vendor and a copy to Region 6 Fire Contract Operations by email to SM.FS.fact@usda.gov no later than 5:00 p.m. May 10, 2023.
Equipment Inspections must be complete by May 5, 2023.
**RESOURCES THAT ARE REQUIRED TO COMPLETE A “HANDS ON INSPECTION” FOR THE 2023 FIRE SEASON AND DO NOT COMPLETE AN INSPECTION OR DO NOT PASS AN INSPECTION MUST COMPLETE A “HANDS ON INSPECTION” BY MAY 4, 2024, OR IT WILL BE SUBJECT TO A NON-AWARD DECISION.**
A list of Approved Equipment Inspection Providers can be found HERE.
Department of Labor
For Service Contract Act and Fair Labor Standards Act questions:
Senior Investigator Advisor (SIA)
Seward R Dinsmore JR
Do you have equipment that is Non-VIPR?
Pacific Northwest Source List for Non_VIPR Equipment
VIPR (Virtual Incident Procurement)
- Getting Started: "How to Sign Up"
- NOTE - SAM.gov registration is free. There are companies offering services to register your company in SAM.gov, for a fee.
- VIPR Home Page
- Current VIPR National Solicitation Templates
- Current DPL Dispatch Priority List
- VIPR Overview for Vendors
- I-BPA National Contracting Guide
- Vendor Incident Payment Info
NEED HELP?
There are several resources to assist vendors responding to a new solicitation or rollover modification or SAM.gov registration.
- GCAP (Government Contract Assistance Program), Oregon's Apex Accelerator
- Washington Apex Accelerator (Formerly Washington PTAC)
- Contact the Interagency Incident Applications Helpdesk at (866) 224-7677 (press option 3 for VIPR / eAuth) or at the web site https://iia-hd.peckham-enclave.us/
- Go to the VIPR website for Vendor Support
IROC SELF STATUS REQUIREMENT
**NOTE: You can NOT status your resources until your agreement has been awarded and your equipment is published on the Dispatch Priority List**
Training, Inspection, and Verification Resources
Inspection, Training and Records Requirements page
Region 6 Records Verification Providers
R-6 Dispatch Boundary Map
NWCG Standards for Wildland Fire Resource Typing, PMS 200
Wage Determination
Faller Release
Oregon & Washington Terms and Conditions